08 May 2020|Compliance Matters

Compliance Matters – March 2020

Compliance Matters – March 2020

The world has changed dramatically in 2020 and as business owners ourselves we want to support you as we navigate the next months together.

In this ever-changing environment, we are doing our best to provide our services to you as per usual. In the interest of the health and safety of our staff, families and clients, Compliance Lab are now working remotely from home.

During this time, we will still be fully operational and we will be contactable via email and mobile phones. Upcoming face to face meetings will be conducted virtually via Zoom or the equivalent and site audits will be reviewed on a case by case basis.

We remain confident that we can avoid disruption to existing projects and continue to provide our full suite of services. We will closely monitor the situation and provide regular updates if and when things progress.

Compliance Corner

How to stay connected and organised whilst working from home

In the midst of the new Coronavirus pandemic, many companies are implementing voluntary or mandatory working from home policies. That means lots of us are dealing with an unusual challenge and working from home full time for the first time.

These tips will help you make sure that you’re successful, both at getting your work done and at maintaining your mental health:

  1. Get dressed for work – Whilst it is tempting to stay in your pyjamas all day, it is important to change into clothes. The act of changing into your clothes signifies that it is time to get ready for work and getting things done. You don’t need to go as all out as you would for the office, but waking up and taking care of your appearance can go a long way toward helping you feel like you’re taking care of yourself.
  2. Have a designated home office area – It is really important to create a designated physical work space at home. It is really important that you set up your home office area so it is not only effective for the work you are completing but also ergonomic. From what I’ve observed over the years, the key elements in designing an ergonomic home office include:
    • A good adjustable swivel chair,
    • A desk with enough space at the right height,
    • Keeping your computer screen at the right height,
    • Accessible paper files, documents and accessories,
    • Proper lighting, temperature, air and noise.
  3. Establish clearly defined work hours – You need to be clear about when you’re working and when you’re not. You’ll get your best work done and be most ready to transition back to the office if you stick with your regular hours. It is important to hold yourself accountable but also recognise when it is time to stop working.
  4. Limit distractions – During this time it is difficult not to get distracted by all the media and noise. I truly believe that distraction is one of the biggest challenges people face when working from home. I suggest setting timers for your breaks during the day. If you’re someone who’s susceptible to getting distracted every time you get an alert, turn your notifications off during the workday, too.
  5. Communication is key – It is very easy to become isolated and feel like you’re alone in your work when you’re out of an office environment. Maintain a connection to the office by choosing to make calls rather than sending emails, and keep in contact with your department members via video conferencing. Even though working remotely does drastically change interactions since you’re no longer together in person, you can still make sure that the little things you did in the office continue. This might include sending funny, work-appropriate GIFs over WhatsApp, text, or email; chatting about sports or your family or anything else you would normally do. These little things help reduce feelings of isolation and anxiety.

Working from home can initially be a bit of the challenge. But due to the current circumstances, staying away from crowded offices greatly reduces the likelihood of transmission. Until the Coronavirus is under control, the benefits of remote work outweigh the inconvenience. As long as it’s handled the right way, your business can continue and be as productive as ever.

Relevant Links

A timer to help with reducing distraction

For a short break and some calm time
http://www.donothingfor2minutes.com/ or

Quote for the Month

“There is nothing either good or bad, it’s thinking that makes it so.” ~ William Shakespeare

Our thoughts are with you and your families during this time. Please reach out to us if we can be of any assistance and/or support.

We are committed to doing our part to minimise the spread of the Coronavirus.

We are all in this together and we will all get through this global pandemic together.

If you have any questions regarding your compliance obligations and its implementation into your organisation, please contact Compliance Lab. If you have any questions regarding your compliance obligations and its implementation into your organisation, please contact Compliance Lab.

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